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Associate Director of Physician Offices


Associate Director of Physician Offices

Our Story:
Florida Medical Clinic is a physician owned multispecialty group practice, which was established in 1993 and has grown to over 300 providers. At Florida Medical Clinic, your life is our specialty. Our team of compassionate, experienced physicians offers a comprehensive range of healthcare services.
There?s only one name you?ll need to remember for all of your medical needs: Florida Medical Clinic. Florida Medical Clinic offers a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans, we make every effort to take care of the people who make our company great.
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Essential Functions:

Manages staff




  • Completes performance reviews


  • Coaches and counsels staff


  • Investigates and gathers information related to issues or concerns prior to employee reprimand or staffing changes


  • Maintains and monitors attendance of staff


  • Coordinates staffing needs and schedules to include PTO requests and coverage


  • Interviews candidates for open positions and extends offers as approved by Administration


  • Completes new hire and termination process


  • Makes recommendations to Administration related to staffing needs


  • Organizes and directs monthly staff meeting


  • Monitors uniform and ID badge compliance


  • Addresses and coordinates training needs of department



Facilitates office communication




  • Attends meetings as required


  • Notifies and educates employees and providers of new policies and procedures


  • Provides flow of information between providers, management, and staff


  • Handles and resolves patient complaints


  • Requests patient discharge letters and completes discharge process


  • Maintains call schedule and notifies answering service of any changes



Manages work flow within the department




  • Manages and maintains provider schedule(s)


  • Monitors employee and provider tasks


  • Handles all billing related tasks


  • Investigates and resolves clinical tasks in a timely manner to maintain optimal efficiency in the department


  • Addresses software, hardware, phone, and Quick Q system issues and creates IT tickets if unable to resolve, and monitors ticket statuses daily ?


  • Oversees office inventory and generates purchase requisitions


  • Coordinates and oversees outside chart audits including security access form to IT


  • Schedules legal conferences and or depositions



Manages facility




  • Addresses facility issues and creates work tickets for Maintenance


  • Ensures the office is clean and well maintained


  • Ensures the office is safe by identifying and eliminating safety hazards


  • Reports incidents, accidents, or injuries to Administration by completion and submission of proper form(s)



Functions as Safety Officer for the department




  • Creates and maintains employee?s OSHA files


  • Coordinates OSHA annual training


  • Maintains OSHA manuals


  • Handles employee health issues and work related incidents ?


  • Prepares for and participates in yearly inspections


  • Maintains MSDS manual


  • Maintains protective clothing and equipment


  • Reviews OSHA program with new employees



Manages payroll




  • Reviews and updates employee attendance through electronic time system


  • Enters miscellaneous time (i.e. PTO, CME, jury duty, and bereavement time) as needed if available and approved


  • Collects and submits time sheets for salaried employees


  • Maintains daily sign in sheet for hourly staff


  • Completes payroll change forms



Processes medical record releases as outlined in the authorization




  • Submits request for pre-payment of records or forms


  • Reviews record releases to ensure appropriate authorizations have been obtained


  • Prints required information and copies paper records


  • Reviews subpoenas, determine if an appearance is required


  • Creates industrial account for the responsible party if needed


  • Creates administrative charge for records release


  • Documents disclosure in Practice Management System



Associate Director of Physician Offices

Job Qualifications:




  • High School Diploma or GED Equivalent


  • Demonstrated ability to lead people and get results through others


  • Ability to plan ahead, organize, and manage multiple priorities


  • Extensive problem solving skills


  • Ability to work independently


  • Two years of experience in a Supervisor role


  • Medical office experience


  • Must be willing to travel between locations as needed





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