Development Coordinator

The Florida Medical Clinic Foundation of Caring is seeking a Full Time Development Coordinator to join their team! Typical schedule is Monday-Friday, 8:00 AM - 5:00 PM; some evenings and weekends are required. The Development Coordinator will implement and supervise all aspects of the volunteer system as well as oversee annual fundraising events for the Foundation of Caring.? Key responsibilities include maintaining all donor records in Giftworks; creating and managing communication systems for the Foundation of Caring; ?recruiting, orienting, training, supporting and recognizing volunteers; and assisting the special event committees in the coordination and management of sponsors, contractors, vendors, employees and volunteers.? Act as point of contact for FMC staff. Previous experience in fundraising, event planning, and/or special events is highly preferred. Candidates must be willing to travel to various locations as needed.

Keys to Success in this Role:

Volunteer Relations:

  • Interview, screen, assign and support volunteers

  • Serve as the Foundation?s liaison to each volunteer site

  • Develop and implement effective methods for recruiting Florida Medical Clinic employees and community members as volunteers

  • Develop and implement a volunteer recognition program

  • Coordinate acquisition of all needed materials and supplies, assuring that they are available for each activity or project

  • Secure and maintain files on each volunteer including photo release and liability release statements

  • Maintain accurate record keeping, tracking and statistical data collection, documenting individual and group activities and performance ? compiled quarterly and as requested

  • Coordinate all Team FMC related documents

  • Provide timely project information and photos to web manager

  • Review and edit all FOC documents

  • Solicit donations from FMC staff

  • Insure accurate and timely submission of all donor & volunteer records

  • Maintain and submit financial records for donors including tax related receipts

  • Send thank you?s and other related donor correspondence to volunteers

  • Maintain ?scrapbook? history of volunteer and donor events

Special Event Management:

  • Work with the Executive Director to assist the Special Event Committees in the planning and management of the Annual Fundraiser(s)

  • Manage event contractors, vendors and volunteers

  • Review and edit all Special Event collateral and marketing materials

  • Send solicitation and thank you letters as well as other related special event correspondence

  • Manage event promotion through social media

  • Assist in the coordination of event day logistics

  • Maintain ?scrapbook? history of volunteer and donor events

Facilitate Office Communication:

  • Schedule and attends meeting as required and necessary

  • Handle correspondence as needed

  • Manage social media insuring at least 3 FB contact per week

  • Complete and increase the Foundation?s Linked-In account

  • Work with the Executive Director on monthly newsletter

  • Work with agencies and partner re: social media

  • High School Diploma or GED equivalent

  • Ability to work independently and as part of a team

  • Professional written and verbal communication skills

  • Strong proficiency in all Microsoft Office applications and GiftWorks Donor Software

  • Ability to plan ahead, organize, manage, and prioritize multiple tasks

  • Previous experience in fundraising and/or special event planning highly preferred

  • Must be willing to travel to various locations as needed

  • Must be willing to work evenings and weekends as needed

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